9 tips to stay on top of your IT project management
9 tips to stay on top of your IT project management
Organization. Communication. Monitoring. Documentation. Risk management.
Familiar words? Yes, you hear them a lot at the time of project management. Also, these are essential to managing a project successfully. But, handling all of these is difficult for any project manager.
More so when it is an IT project. With the continuous evolution of IT and the changing needs of the demand market, the complexity of IT projects is enormous. There are high stakes involved, so project managers need to be proactive enough to manage it well.
In this blog, we will look into the best practices that project managers must adopt while managing IT projects:
The start of any project without knowing what you have to achieve is a sure-shot road to failure. Project goals and objectives give a specific direction to the project. So, ensure to clearly enumerate the goals and objectives before starting the project execution.
Study the requirements well and understand their importance to the entity. All the team members set to work on the project must be clear on what they are trying to achieve. It is also helpful when everyone agrees to the project goals and remains committed to them.
Now, when you have the project goals, objectives, and work plan ready, ensure to stand by them. If you keep adding uncertain, unexpected changes to the work plan, the project plan gets disturbed. Either the project will go over budget, the schedule will change, or resources have to work overtime to finish it before deadlines.
In all of these situations, there is a loss to the entity. So, it’s better to create a robust project plan, mentioning the deliverables, timelines, budget, and resources required. Ensure to stick to the plan and achieve the project goals as determined beforehand.
Encourage employees working on the project to keep communicating project progress. It will help if you have a common channel of communication to allow everyone involved to stay up-to-date on the project tasks.
Continuous communication helps in collaboration between different functions and team members. It brings everyone on the same page regarding the completion of project phases. Also, team members can discuss solutions when any doubts or issues crop up in project execution.
Sharing positive or negative feedback is also critical for the project. Frequent sharing of project reviews keeps the team motivated and the project lively. Thus, you can ensure adherence to the project plan, timelines, and budget, thereby increasing the chances of success.
The project aims to achieve the requirements set beforehand, and these requirements are based on end-users’ expectations and needs. So, it is essential to keep the end-user in mind during the entire project execution.
You must know your customers – Who they are? What do they do? What do they like/dislike about your product? What do they care about? etc. You must know their opinion on the IT product category you are developing. If you know them well, you very well know their expectations from the project, which is half battle won.
Whether you are thinking of adding a feature, improving the quality, or reducing the cost, keep the consumer in mind. Whatever decision you make affects the final product, which the consumer will use. And the quality of the final deliverable and the experience it provides to the consumer will decide whether it is a hit or flop.
What can assure the success of your project? The people. The team members who will work on the project. And the project manager who will assemble the right people to form the project team and manage it all.
So, selection of the IT project manager is a critical task. The manager must have experience in handling similar IT projects. S/he must have the skills to allocate tasks to the right people to improve the project productivity. Also, s/he must be able to extract work from people – whether seniors or juniors.
Ensure that the project manager has control over all aspects of the project, including budgeting, resources, timelines, and tasks. Also, at the time of project completion, s/he must be able to assess the project in detail on aspects such as:
Many tools are available in the market to streamline your project execution. You can use tools for communication, scheduling, budgeting, collaboration, tracking, work management, etc. These tools increase your chances of remaining aligned with the project goals and not missing the project direction.
But, it is crucial to invest in the right technology tools. One that helps you have a central database for all project-related things. Everyone in the team must be able to access it to make the project execution visible to all.
Enhanced project visibility enables the project manager to keep the project on track. It improves communication and motivates everyone to remain focused on the goals. With the real-time information, you know where you are going wrong and can take corrective actions immediately.
While defining the project goals and scope is critical, it is also important to clarify roles and responsibilities. While doing so, mention the expectations from each team member. It will allow them to be clear on what they have to do daily and what they are expected to achieve.
Moreover, it would be best if you shared the levels of authority, accountability and ownership of project deliverables. Team members must know whom to contact when something goes wrong, who is accountable for a specific phase or result, and from whom to get approvals.
Precision on these is essential to keep the project going, even while external factors shift slightly. Thus, transparency in these project aspects can make the execution simpler and smoother.
It is critical during the project execution to know where you stand, how much are you done with, and how much is pending. Answers to these questions help you gauge if you are doing good, or need to change your approach or improve upon something.
You can use monitoring or tracking tools to keep a watch on the project. Ensure to keep track of the scope, costs, risks, time, and quality of the project. You can compare the current performance indicators with the expected results to identify any inconsistencies. You can correct these gaps to reach the targeted milestones.
Identification of project risks is essential for any IT project. You need to know what risks can off-track your project, causing significant delays or budget overruns. For IT projects, the possible risks can be:
Plan for these risks beforehand. Keep the resources well-informed about possible risks and develop corrective actions to mitigate them or manage them. If you do not expect any risks and do not plan for them, your project’s success is nowhere near.
These are the best practices you can adopt to make your IT project management successful. These tips can help you manage the entire lifecycle of a project. So, get going and keep contributing to building a successful IT project.
Digiwagon Technologies can help you with the smooth management of your IT project. We help you at every step of the IT project – initiation, planning, execution, monitoring, and assessment. We build momentum for your IT project and ensure that you complete it on time and within budget.
We are a premium digital solutions provider in India. Our expertise in digital marketing, web development, mobile app development, cloud services, IT consulting, and eCommerce development aids our clients to achieve their goals. We adopt a results-driven approach to offer impeccable services to our clients.
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